Details for Guests

DETAILS FOR GUESTS

TICKETS

Guest tickets can only be reserved by the graduating candidate. It is the graduating candidate's responsibility to reserve tickets during Grad Fair on April 10 and 11, 2019, or online starting April 22, 2019, at 8 a.m. (PT) until May 3, 2019, at 5 p.m. (PT). After the deadline date and time, guest tickets are no longer guaranteed to be available.

IMPORTANT: Due to safety, security, and capacity constraints all guests attending the ceremonies, including infants and children, will require a ticket to enter the venue. A ticket does not guarantee a seat. Saving seats is not permitted. Parties should enter together. Once the venue reaches capacity, guests will be directed to the alternate viewing location. The alternate viewing location do not require a ticket to attend.  
 

Please note that Commencement tickets are FREE and are not for sale. Tickets that are sold or bought are not authorized and are subject to invalidation by the University. Each ticket has a unique bar code and is specific to a ceremony. Once a bar code has been scanned, any copies of the same ticket will not be valid and will not allow entry into the gymnasium.

ALTERNATE VIEWING

Once the venue reaches capacity, guests will be directed to the alternate viewing location at Golden Eagle Ballrooms 1 & 2 at the Golden Eagle building, 3rd floor, where each ceremony will be livestreamed. Guests who are unable to obtain a ticket can also watch the ceremony from this location. No tickets are required, seating is first-come, first-served.

LIVESTREAM

From May 20 - 24, 2019, each ceremony will be livestreamed online. Guests who are unable to attend but still want to view the festivities can visit www.calstatela.edu and watch the ceremonies from their computer, laptop, or mobile device.

SAFETY AND SECURITY

SECURITY PROTOCOL

For the safety and security of all our graduating candidates, guests, faculty and staff, all guests must pass through security at the designated entrance locations to the University Gymnasium. All bags are subject to search by security personnel, including purses, camera cases and diaper bags.

During the ceremony, for safety and accessibility, bags must be placed on a person's lap at all times and cannot be placed on the aisle or on another seat. The University is not responsible for lost or stolen items.

PROHIBITED ITEMS

The following items will not be allowed inside the venue:

  • Alcohol
  • Balloons
  • Beach balls
  • Beverages
  • Bicycles
  • Bottles and cans
  • Cigarettes and E-cigarettes (the University is a tobacco and vape-free campus)
  • Chairs
  • Coolers
  • Drones
  • Drugs
  • Fireworks
  • Flags with poles
  • Food (baby food permitted)
  • Large or oversized umbrellas (must fit in their bag)
  • Large size purses, backpacks, satchels, and duffel bags
  • Laser pointers
  • Mega phones
  • Pets (service animals are allowed)
  • Rollerblades
  • Signs larger than 16” x 20”
  • Skateboards
  • Strollers
  • Weapons (including chains, firearms, knives, spiked jewelry and belts, sticks)

PHOTOGRAPHY PROTOCOL

If you would like to take a photograph of your graduate on stage, you will be able to take the photo from your seat. There is not a designated area inside the gymnasium where photos can be taken. For safety and to not block the view of others, guests are not permitted to stand in chairs or in the aisles at any time.

SERVICE ANIMALS

Commencement welcomes service animals. Service animals are working animals trained to perform tasks for the benefit of individuals with physical or mental disabilities such as guiding people who are blind, alerting people who are deaf, alerting and protecting people prone to seizures, or other tasks directly related to a disability. Animals whose sole function is to provide comfort or emotional support do not qualify as service animals under the American with Disabilities Act.

EMERGENCY NOTIFICATIONS

As part of our ongoing effort to keep our ceremonies safe and secure, you can receive emergency notifications the week of Commencement. To receive these notifications, text LAGrad2019 to 67283.

ENTRANCE

The University Gymnasium is located inside the Physical Education building, at the Billie Jean King Sports Complex, at the center of the campus. There will be two (2) main guest entrances located in front of the venue. The west entrance is accessible off the main University walkway and across from the Administration building. This is the most accessible and convenient entrance for guests who parked at Structure C or Lot 5, or took the shuttle to the Lot 4 stop. The east entrance faces the Fine Arts and Engineering & Technology building. This is the most accessible and convenient entrance for guests who parked at Lot 8, or took the shuttle to the Lot 8 stop. The south entrance facing the pool will only be used after the ceremonies as an exit.

Guests are encouraged to arrive up to 90 minutes before the ceremonies to accommodate for traffic, parking, large crowds, and mobility. All doors open 75 minutes* prior to each ceremony with the elderly and people with disabilities seated first. Five minutes before the scheduled start time, entrances will close and will not reopen until after the national anthem.

*  Subject to change due to weather or if the previous ceremony runs late.

SEATING

Ushers will seat guests by sections until filled. Saving seats are not permitted. Parties should enter together.

ACCESSIBLE SEATING

Accessible seating is located throughout the gymnasium and is available on first-come basis for guests with mobility impairments and one companion. If you need assistance, please ask the nearest usher.

SIGN LANGUAGE AND CLOSED CAPTIONING

Sign language interpreters will be on stage and projected on the jumbo screens during each Commencement ceremony. Closed captioning will also be projected on the jumbo screens inside the gymnasium.

ETIQUETTE

Commencement at Cal State LA is a time for you to recognize and celebrate the academic achievement and success of your graduating family member or friend. We ask for your help in making these ceremonies a positive experience for everyone. Misconduct by a few would be disrupting to the graduating candidates, faculty, and guests who expect and deserve a safe, orderly, and dignified ceremony. 

All guests attending Commencement are expected to stay for the entire duration of the ceremony. Each ceremony is about 1 hour and 30 minutes in length. Please plan accordingly.

In addition, all Cal State LA Commencement ceremonies are alcohol, drug, smoke, vapor and tobacco-free events, and disorderly behavior will not be tolerated and will be strictly enforced.

FIRST AID

During Commencement, there will be a first aid tent located near the Student Health Center. Graduates and guests requiring onsite first aid are welcome to visit as needed. Emergency and ambulance services will be on call and onsite and can be activated by any of the Commencement staff.

HONOR YOUR GRADUATE

Pledge $20.19 or more to support the Cal State LA Fund to honor your graduate. The name of your graduate will scroll on the jumbo screens before the ceremony starts. Your gift will be used to support the University's highest priorities.

Text 41444

Type the message: LA2019 <space> GIFT AMOUNT <space> GRADUATE'S NAME 

Example: LA2019 $20.19 John Doe

Click SEND and you will receive a text message thanking you for your pledge and giving you instructions to make your gift.

Click on the link in the message to complete your donation!

AFTER COMMENCEMENT

After the ceremonies, graduates and their guests are encouraged to take photos at one of the designated photo locations on campus:

  • John F. Kennedy Memorial Library East walkway (across from King Hall)
  • In front of the University Bookstore

HOTEL ACCOMMODATIONS

For your convenience, below is a list of hotels that are within close proximity to the Cal State LA campus.

DOWNTOWN LOS ANGELES

DoubleTree by Hilton
120 S. Los Angeles Street
Los Angeles, CA 90012
Tel: (213) 629-1200
 
InterContinental Los Angeles Downtown
900 Wilshire Boulevard
Los Angeles, CA 90017
Tel: (213) 688-7777
 
Millennium Biltmore Los Angeles
506 South Grand Avenue
Los Angeles, CA 90071
Tel: (213) 624-1011

PASADENA

Courtyard by Marriott
180 North Fair Oaks Avenue
Pasadena, CA 91103
Tel: (626) 403-7600
 
Pasadena Hilton
168 S. Los Robles Avenue
Pasadena, CA 91101

Tel: (626) 584-3201

Sheraton Pasadena
303 E. Cordova Street
Pasadena, CA 91101
Tel: (626) 449-4000

SAN GABRIEL VALLEY HOTELS

DoubleTree Rosemead
888 Montebello Boulevard
Rosemead, CA 91770
Tel: (323) 722-8800
 
Hilton San Gabriel
225 W. Valley Boulevard
San Gabriel, CA 91778
Tel: (626) 270-2712 
 
Sheraton San Gabriel
303 East Valley Boulevard
San Gabriel, CA 91776
Tel: (626) 639-0300