Zoom

NOTE: Zoom replaced Adobe Connect on May 1, 2017.

How to Join a Meeting

There are four ways you can access a Zoom meeting: Cal State LA Zoom link, through your Moodle course, input the meeting ID in Zoom, or input the meeting ID on the Zoom website.

  1. Cal State LA Zoom link:
    • Click the Zoom link.
    • Login using your MyCalstateLA account. You can access your Zoom student account automatically.
  2. Zoom Link on Moodle Course:
    • Click to log in to your Moodle course.
    • Go to the course.
    • Click on the Zoom link in your course. 
  3. Inputting Meeting ID on Zoom:
    • Open up the Zoom program, and here you can either Sign In or Join a Meeting.
    • If you click Sign In:
      • Enter your Zoom ID.
      • In the Zoom main menu, select Join (the plus icon button).
      • In the next pop up, enter in the Meeting ID or Meeting Room Name. Enter in your name.
      • Select Join after you are done adjusting settings.
    • If you click Join a meeting:
      • Enter in the Meeting ID or Meeting Room Name, and enter in your name.
      • Select Join after you are done adjusting settings.
  4. Inputting Meeting ID on Zoom Website:
    • Click the Zoom link to join.
    • Input the Meeting ID.

Access the Zoom help page on joining a meeting for additional help.

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How to Host a Meeting

Click the link below and click on Host a Meeting, either with Video On or Video Off. Login using your MyCalstateLA ID.

Host a Meeting

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How to Enable/Use Chat Function Within Meeting

Once you have joined a Meeting, you will see a black bar at the bottom of the Meeting window.

chat button

Click on the Chat button (with dialogue bubble icon). A group chat will appear on the right side.

You can then type in your message in the chat box and choose who to send your message to by clicking on the name. You can only send a chat to Everyone (people within the entire meeting) or one Specific person

Addressing Chat

Clicking on the More dropdown button gives you the option to Save the chat log.

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How to Change Name

You can change your name by inputting a name before signing into a meeting.

Launching Zoom via the Moodle link or via the Zoom downloaded program will give you the option when joining a meeting.

Screen name

In Screen Name, input your preferred name.

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How to Join/Adjust/Mute Audio

Once you have joined a meeting, you can change your audio settings using the Audio button on the left hand side of the black bar.

audio button

**Please note that you can only access your audio settings after you Join Audio.** If you have not joined audio, your bar will look like this:

join audio button

To Join Audio, click on the Join Audio button. In the pop up box, select Join Audio Conference by Computer. The button looks like this:

how do you want to join

Once you have clicked Join Audio Conference by Computer, the black bar will look like this:

mute

To Mute Audio, click on the Mute (speaker icon) button. A red slash should appear across the icon:

unmute

Click on the Unmute button to unmute.

To Adjust Audio settings, click on the up arrow next to the Mute button. A list of options will appear:

options

You will be able to select which Microphone and Speakers you want to use. Selecting Audio Options brings you back to the Join/Leave Computer Audio screen.

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How to Share Screen

To start screen sharing, select Share Screen button located in the meeting tool bar.

share screen button

You can choose which screen to share.

share screen prompt

Select the screen you would like to share and click the Share Screen button at the bottom.

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How to add a Zoom Meeting in Moodle

The Zoom Meeting activity in Moodle allows instructors to schedule and create Zoom Meeting links directly in their Moodle course.

Follow the instructions below to create a Zoom meeting in Moodle:

  1. Log into your Moodle course.
  2. Find the Gear Menu on the top right of your course.
  3. Click Turn editing on.
  4. Click Add and activity or resource.
  5. In the Add an activity or resource window, click the radio button next to Zoom Meeting.
  6. Click Add at the bottom of the pop-up window.
  7. Provide a Topic and Description.
  8. Configure the settings for the assignment. See below for more information on the meeting settings.
  9. Click Save and return to course when you are finished.

Setting up a Zoom Meeting

Provide a Topic (Name) for the Zoom Meeting.

Configuring Meeting Settings

  1. Use When to select a date and time for your Zoom meeting.
  2. The Duration will specify how long the meeting will last. Participants will not be able to enter the meeting after the duration period has ended, but the meeting will not close at that time.
  3. You can decide if you want the meeting to be recurring. A Recurring meeting has no end date, meaning the meeting room will always be open/available. Note: The Webinar option is not available for use at this time.
  4. You can choose a Password that participants must enter in order to access your meeting.
  5. Choose whether or not you want the Host video (your video) to be on or off when entering the meeting.  
  6. Choose whether or not you want the Participants video (your students’ video) to be on or off when entering the meeting. Note: These options will override your students’ Zoom preferences for this meeting.
  7. Audio options allows you to choose if you want participants to join the meeting by phone, computer, or both. Note: These options will override your students’ Zoom preferences for this meeting.
  8. The Meeting option gives you the choice of allowing participants to join the meeting before the host, or continue the meeting if the host cannot attend.
  9. Click Save and return to course at the bottom of the page.

Grading a Zoom Meeting

Moodle does not automatically assign points in the Gradebook for students who attend your Zoom meeting. To assign points to students, you must set grading parameters in the Meeting Settings and then manually enter grades for students in your Gradebook. If you want to grade a Zoom meeting, follow the steps below.

  1. Choose the grading Type, either Scale or Point.
  2. Choose the grading Scale method. Note: This is only available if you chose the Scale grading Type in Step 1.
  3. Enter the Maximum Grade for the Zoom assignment. Note: This is only available if you chose the Point grading type in Step 1.
  4. If you would like to categorize the Zoom assignment in a previously created gradebook category, choose the Grade category from the dropdown menu.
  5. If you would like to assign a grade necessary for a student to pass the Zoom assignment, enter that amount in the Grade to pass section.
  6. Click Save and return to course at the bottom of the page.

Zoom FAQs

How do I get started with Zoom?

To learn how to get started with Zoom, visit the Moodle Mentor Zoom Guide. For more questions on Zoom, contact the Cal State LA ITS Help Desk. You can also download Zoom for your device, or use your MyCalstateLA account to sign in to Zoom.

The Zoom Help Center offers helpful guides on getting started:

What are Zoom's system requirements for PC and Mac?

System Requirements

  • An internet connection – broadband wired or wireless (3G or 4G/LTE)
  • Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth
  • A webcam or HD webcam - built-in or USB plug-in
  • Or, a HD cam or HD camcorder with video capture card

Supported Operating Systems

  • Mac OS X with MacOS 10.6.8 /(Snow Leopard) or later
  • Windows 10
  • Windows 8 or 8.1
  • Windows 7
  • Windows Vista with SP1 or later
  • Windows XP with SP3 or later

Supported Tablet and Mobile Devices

Supported Browsers

  • Windows: IE7+,  Firefox,  Chrome,  Safari5+, Opera12+
  • Mac: Safari5+,  Firefox,  Chrome

Processor and RAM Requirements

MinimumRecomended Processor Single Core 1Ghz or Higher Dual Core 2Ghz or Higher (i3/i5/i7 or AMD equivalent) RAM N/A 4Gb

High DPI Support

  • High DPI displays are support in Zoom version 3.5 or higher

Bandwidth Requirements

The bandwidth used by Zoom will be optimized for the best experience based on the participants’ network. It will automatically adjust for 3G, WiFi or Wired environments. 

Recommended bandwidth:

  • For 1:1 video calling: 600kbps (up/down) for HQ video and 1.2 Mbps (up/down) for HD video
  • For group video calling: 600kbps/1.2Mbps (up/down) for HQ video. For gallery view: 1.5Mbps/1.5Mbps (up/down). 
  • For screen sharing only (no video thumbnail): 50-75kbps
  • For screen sharing with  video thumbnail: 50-150kbps
  • For audio VoiP: 60-80kbps

HD Camera Suggestions

USB Speakerphone and Microphone

Other Peripherals

Note: Devices support vary with systems. Please test them first.

*Requirement list courtesy of Zoom. 

Where can I get training for Zoom?

The Zoom Help Center offers extensive online resources and hosts a Training page, which is updated with weekly Zoom training webinars and video tutorials.

Here are a list of Zoom videos to get started:

Where can I get help?

For additional support, contact the Cal State LA ITS Help Desk.