Canvas Zoom

Setting Up Meetings with Zoom Pro on Canvas (Simple)

Zoom Pro is most recent LTI update supported by Canvas.  Rather than having to go through different processes to set up singular or recurring meetings, Zoom Pro allows you to do it in one place and immediately make it accessible to students on Canvas.  

 

To begin, you must make Zoom accessible to students.  There are two ways to do this: through the Course Navigation or through Modules.

 

Adding Zoom Pro to Course Navigation

Enable the Attendance tool through the Navigation tab in the Course Settings so that you can use it in the course.  For assistance in enabling Course Navigation links, please visit <https://https://community.canvaslms.com/docs/DOC-12933>.

 

Adding Zoom Pro to a Module

Begin by creating a Module in your course.  For assistance in creating Modules, please visit <https://community.canvaslms.com/docs/DOC-13129-415241424>.

  1. Once created, click on the Kebab pertaining to that module.

  1. Click on the Dropdown at the top of the screen, and click on External Tool from the list.
  2. Scroll down the list of LTIs until you locate Zoom and click on the link.  The URL will automatically populate.
  3. Click Add Item to add Zoom to the Module.

 

You may want to rename the link itself to become more clear to students.  To do so, refer to the following steps:

 

  1. Click on the Kebab pertaining to the Zoom link.
  2. Click on Edit.

  1. Click on the textbox for the Title and edit it as needed.
  2. Click Update once complete.

 

Creating Meetings with Zoom Pro

Once you have set up Zoom Pro with Canvas, you are ready to begin scheduling meetings.

  1. Click on the Zoom link in your Course Navigation or Module.
  2. Click on Schedule a New Meeting.

 

 

  1. For Topic, give your meeting a title.  You also have the option of adding a Description that will appear with the meeting title.
  2. Under When, choose a date and time for your meeting.  You may also select the calendar icon and browse through the calendar to select a date.  Put how long you anticipate the meeting to take under Duration and ensure that the Time Zone is correct.
  3. If you would like your meeting participants to register beforehand, check off the box next to Registration to make it Required.  Those you invite will be required to register using the given link before the meeting or they will not have access.

 

  1. Choose whether you would like to have the Video on for both the Host and Participant upon entering the call.  Also select whether individuals can phone in, call through a smart device, or have the choice to do either.  Video and Audio can be toggled at any time during the meeting.
  2. Under Meeting Options, you are given the option to:
  1. Require Meeting Password: Require participants to enter a password before they can join the meeting.
  2. Enable join before host: Allow participants to join the call without the presence of the host.
  3. Mute participants upon entry: Turn the microphone off for all participants when they enter the call.  Audio can be toggled during the meeting.
  4. Use Personal Meeting ID: Use your Zoom account ID for the URL that is used to host the meeting.
  5. Enable Waiting Room: Allow participants to join the call and be placed in the waiting room.  From here, the host may choose who may enter the meeting.
  6. Record the Meeting Automatically: Record the video and audio of the meeting.  You will be prompted to select whether you would like to store the recording on your local drive or in the cloud.

 

 

  1. When you are ready to start the meeting, click on the Zoom link and click Start next to your scheduled meeting.  If you would like to cancel the meeting, click Delete.

 

Zoom Pro Options

The Zoom LTI has different tabs that you can click on to access features:

  1. Upcoming Meetings: View all meetings that you have scheduled.
  2. Previous Meetings: View all meetings that were completed in the past.
  3. Personal Meeting Room: Enter a meeting room using your personal Zoom account ID.

NOTE: Some settings will be set by default.  You can can edit some of these settings during the meeting.

  1. Cloud Recordings: View all recordings that you have saved to Zoom.

NOTE: You can only view meetings that have been saved to the cloud.  If you saved them to a local drive, you will not be able to access those recordings through Canvas.

 

Setting up a Repeating Weekly Meeting Session (Advanced)

 

Instead of embedding your meeting inside of Canvas, you can create it through Zoom and post a link.

Now that you have activated your CalStateLA zoom account, you are now able to host recurring Zoom meetings.  Follow the steps below to go through the process of hosting a meeting.

 

  1. Click on Meetings and click on Schedule a New Meeting.

 

  1. On the following screen, be sure to select the appropriate date of the meeting. Check the Recurring meeting checkbox. Adjust the recurring meeting settings as needed.
  2. Be sure video and audio is on for both you, the host, and the participants who will join this meeting. We recommend checking the Enable join before host checkbox. This is so in case your participants enter the meeting early, they can still interact with one another in the meeting room before you arrive. Furthermore, we also recommend checking the Mute participants upon entry checkbox. This is to ensure your participants can control when they enable their mic feed in the meeting room. This further ensures that your meeting isn’t accidentally disrupted when someone new enters the room in the middle of a meeting. 
  3. Once you have selected the appropriate settings, click on the Save button.

 

  1. You can now copy your meeting link into your course so that students can access the room.

 

Posting a Recurring Zoom Meeting to Canvas (Advanced)

There are two ways we recommend posting your recurring Zoom meeting to your Canvas course. One is through the Pages feature in Canvas, and one is through the Calendar feature in Canvas.

Posting Your Meeting through Pages

  1. Click on Pages and create a new page.  For assistance in making a new page, please visit <https://community.canvaslms.com/docs/DOC-13018-4152724253>.
  2. Under Description, paste your Zoom meeting link and add instructions for participants to join the meeting.  Also include a link for Joining a Zoom Meeting, which is provided by CETL.
  3. Publish the page once complete and add it to a module.  For assistance in making modules, please visit <https://community.canvaslms.com/docs/DOC-13129-415241424>.  Once complete, click on your link.

NOTE: Publish your module once you are sure that you would like it to be visible to students.

Posting Your Meeting through Calendar

  1. Click on Calendar.
  2. Click on + to create a new event.
  3. Click on the dropdown next to Calendar and select which course you would like.
  4. Click on More Options.
  5. Name the meetings under Event Title.
  6. Under Description, provide the meeting link, time(s) and day(s) of the scheduled meetings, and a few sentences as to why Zoom is being used in the course.  Also include a link for Joining a Zoom Meeting, provided by CETL, and a link to the CalStateLA ITS page.

  1. Select the Date for the first meeting and the Time that the meetings will be held.
  2. Check the box for Duplicate.  Enter how often and how long you would like to meet for.
  3. Check the box for Count to number each meeting.
  4. Click Create Event when complete and click on your meeting link.

 

Setting up a One-Time Meeting Session (Advanced)

 

Now that you have activated your CalStateLA zoom account, you are now able to host one-time Zoom meetings.  Follow the steps below to go through the process of hosting a meeting.

 

  1. Log into Canvas using the MyCalStateLA portal.
  2. Choose the course for which you would like to create the meeting.
  3. Click on Modules and create a new module.  For assistance in making a new module, please visit <https://community.canvaslms.com/docs/DOC-10066-415241424>.
  4. Click on the + button in the Module to add an item.
  5. Click on [New Assignment] and name your new assignment.  Click Add Item when finished.
  6. Click on the new assignment and click on Edit.
  7. Under Description, add instructions for participants to join the meeting.  Also include a link for Joining a Zoom Meeting, which is provided by CETL.  If desired, add Points.
  8. Under Submission Type, click on External Tool.

 

  1. Click on Find, select Zoom, and click Load in a new tab.  Click on Select when finished.

  1. Click on Save & Publish then click on the assignment

NOTE: Publish your module once you are sure that you would like it to be visible to students.

 

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